Primary Programs Procedures

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Primary Financial Policy

Enrollment And Withdrawal

Enrollment in the Khalsa School should be viewed as long term in nature. Children should be given the opportunity to complete the educational cycles of the Primary and Elementary programs. At the time of enrollment, an enrollment contract must be signed stating that the child will be attending the Khalsa School for the full academic year. Once signed, the parent is then responsible for payment of the total tuition for that period of time. No reduction will be made in tuition for vacation time taken or for time the child is absent due to illness.

The enrollment contract can be broken only if the child's family is relocating, if the child has a prolonged illness, or if the teacher agrees that it is in the best interest of the child to be transferred to another school. In all cases, a 40-day written notice must be given to the school administrator before the child is withdrawn. Otherwise, the parent is responsible for the balance of tuition owed for the school year. The tuition deposit will not be refunded for children withdrawn before the end of the school year. A forty day notice must be given for any withdrawal prior to the beginning of the fall semester. No refund of material, enrollment or tuition fees will be given if a child is withdrawn after the enrollment contract is submitted.

Enrollment Fees And Dates

A $200 tuition deposit ($100 for 2nd child) is required before any child enrolls. The tuition deposit is carried over each year the child attends Khalsa School and is refundable the last May the child is enrolled. A yearly $100 enrollment fee is due with the yearly enrollment contract. These fees are non-refundable. Enrollment contracts for the coming school year must be completed, and enrollment fees and all past due balances must be paid by the enrollment due date to guarantee placement for continuing students.

Summer Enrollment

At the time of summer school enrollment, a Khalsa Summer School Enrollment Contact must be signed indicating the dates of the child's enrollment. Parents may enroll their children in the partial summer program checking the Partial Summer Program session lines on the contract.

No deductions in summer tuition can be made if enrollment reductions are made after the submission of the summer enrollment contract. A $100 deposit is required for "summer only" students. This deposit is refundable at the end of the last summer session the child attends.

Tuition Payment Dates

  • Full Year Payments are due at school year registration (last week of July).
  • Quarterly Payments are due at school year registration, November 15th and February 15th.
  • Monthly Payments are due at school year registration (payable to the Khalsa School) and on the first day of each month September through May (payable to Smart). A Smart Tuition Payment Plan form must be completed at school year registration indicating method of payment. A $40 Smart Tuition Plan fee is due at school year registration.

Monthly payments are due on the 1st of each month, delinquent on the 10th. Any delinquency of 10 days will result in a $20 per child or 1 1/2% per month late fee. Delinquencies over 45 days will result in withdrawal of your child. No child may enter the summer program or new school year, or have their position for one of these sessions guaranteed, if an outstanding balance remains unpaid. A $20 charge is assessed on all returned tuition checks. Any additional program charges, such as additional extended care, must be paid to the Khalsa School at time the charge is incurred.